Bylaws

SECTION I: AFFILIATION

ARTICLE 1: In order to be affiliated a chapter must have at least 9-15 members.
ARTICLE 2: The name of this organization shall be the ____________________Student Chapter of the American Association of Petroleum Geologists.

SECTION II: MEMBERSHIP

ARTICLE 1

Any student in good standing at a college of acceptable academic standards shall be eligible for membership. Membership shall remain in force as long as the member is enrolled in the school and pays the annual dues.

ARTICLE 2

Members of the student chapter must be members of AAPG. There shall be three classes of members:

AAPG Student Members

Any student majoring in geology or in a field of study related to or generally associated with geology at a college of acceptable academic standards may apply for Student membership. Student membership shall terminate upon termination of academic enrollment.

AAPG Active Members

Any Active AAPG member may be enrolled in the student chapter provided that:

Member is a registered student actively pursuing a degree, or
Member is engaged in teaching geology or geophysics at the university level.

AAPG Associate Members

An Associate AAPG member may be enrolled in the student chapter provided that the member is a registered student actively pursuing an Earth Science degree.

ARTICLE 3

An established chapter might accept as members, students from neighboring colleges, which do not have chapters, provided that:

Members meet the requirements for membership in Article 2.
Members attend at least one regularly scheduled chapter meeting every three months during the school year.
The schools are no more than 30 miles apart.

SECTION III: DUES

ARTICLE 1: Dues shall be established annually by the AAPG in accordance with the Bylaws and are payable July 1 of each year.
ARTICLE 2: If a student is in arrears in dues payment for one semester, he shall be ineligible to vote. After one year he shall be dropped from the rolls.
ARTICLE 3: The AAPG Student Chapter Committee subject to approval can levy special assessments by the members.
ARTICLE 4: The Student Chapter may at its discretion elect to have local dues.
ARTICLE 5: AAPG will rebate the Student Chapter $25.00 for 9 to 25 members, over 25 members the chapter will receive an additional $1.00/member. The rebate shall be made on or about December 15 and the number of members shall determine the amount on December 1.

SECTION IV: FACULTY SPONSOR

ARTICLE 1: The chapter shall have at least one faculty sponsor.
ARTICLE 2: The faculty sponsor or co-sponsors must be Active or Associate members of the AAPG.
ARTICLE 3: The faculty sponsor or co-sponsors shall be elected at a meeting near the end of spring term and shall serve for one-year beginning with the fall term. Sponsor(s) may serve multiple terms.
ARTICLE 4: The faculty sponsor or co-sponsors must consent to accepting the position and its attendant responsibilities prior to being placed in nomination for election.

SECTION V: OFFICERS

ARTICLE 1: The officers of this Chapter shall be president, vice-president, secretary, treasurer, and shall comprise an executive committee of the chapter.
ARTICLE 2: Officers shall be elected at a meeting near the end of spring term and shall serve for one-year beginning with the fall term.
ARTICLE 3: Officers cannot succeed themselves in the same office but are eligible for another office.
ARTICLE 4: Vacancies, except for that of president, occurring during the year shall be filled at a regularly scheduled meeting.

SECTION VI: DUTIES OF THE OFFICERS

ARTICLE 1: The president shall preside at all meetings of the chapter and the executive committee. The president shall appoint all committees subject to approval of the executive committee. All other executive duties not herein delegated shall be the president’s responsibility.
ARTICLE 2: The vice-president shall assume the duties of the president in the president’s absence and shall succeed to the presidency in case of a vacancy.
ARTICLE 3: The secretary shall keep in the official minutes book a record of all chapter and executive committee meetings.
ARTICLE 4: The treasurer shall maintain a complete record of all income and expenses of the chapter and shall pay all bills as authorized by the president or the executive committee. The treasurer shall submit an annual report to the executive committee for audit and approval.

SECTION VII: OPERATIONS

ARTICLE 1: The chapter shall hold at least one meeting per month throughout the school year.
ARTICLE 2: The operations of the student chapter are under the control of the chapter executive committee. The executive committee shall consist of the elected officers, the immediate past president (if available) and the faculty sponsor. The executive committee shall meet once a month, prior to chapter meetings, throughout the school year.
ARTICLE 3: There shall be three standing committees: Program/publicity, field trip and membership. The committee heads shall be appointed by the president and should attend the executive committee meetings.
ARTICLE 4: The president as needed may establish special committees.
ARTICLE 5: All books, records, and cash shall be left in the possession of the faculty sponsor/co-sponsors during the summer term.

SECTION VIII: QUORUM

ARTICLE 1: A quorum at any meeting of the membership shall be one-third of the members of the chapter with at least one of the elected officers being present.
ARTICLE 2: A quorum of the executive committee shall be three.

SECTION IX: REPORTS

ARTICLE 1: The student chapter shall file two reports with AAPG Headquarters. The first report, to be filed in December, shall list the executive committee, committee heads and list of the members in the chapter as of December 1. The second report, due at the end of the school year, will summarize the chapter’s activities for the year, provide a summary of the chapter’s budget, and list the officers elected for the following year.
ARTICLE 2: Failure to provide the first report to Headquarters by the end of December will result in forfeiture of the chapter’s membership rebate (Section III, Article 5).
ARTICLE 3: Failure to provide the final report to Headquarters by the end of the school year will result in the chapter being placed on probation. Any chapter placed on probation, which fails to file either of the two reports, is subject to having the AAPG affiliation and attendant benefits revoked.

SECTION X: AMENDMENTS

ARTICLE 1: Any chapter may petition the AAPG Headquarters for a change in the Bylaws by submitting in writing the proposed changes.
ARTICLE 2: These Bylaws may be amended by a vote of two-thirds of the chapters attending and voting at a regularly scheduled annual meeting, provided the amendment was submitted in writing to those attending at least two months prior to the meeting.
ARTICLE 3: AAPG Headquarters must approve amendments.